Category Archives: Jim Hartnett

San Mateo County’s Measure W should be audited. It passed by about 500 votes in the last 2 days of counting. DMV

By Michael G. Stogner

As a Private Victim’s Advocate I have personally filed a criminal complaint to both the State of California Attorney General Kamala Harris and San Mateo County District Attorney Steve Wagstaffe & John Warren, then publicly informed Board of Supervisors.

SMCBOS Meeting June 2, 2015 at 19:34 minute mark

The criminal complaint was simple, some person(s) Hacked the State of California’s DMV Data Base. They placed San Mateo County Sheriff Deputy Juan P. Lopez’s confidential and protected drivers license number on another person’s ticket out of Los Angeles area causing him to have a suspended license and about $6,000 expense plus 3 months of no driving. You might have guessed it, neither law enforcement agency had any interest in Investigating the complaint. There lies the problem Oversight of Law Enforcement.

LATIMES today Jan. 6, 2019

DMV under scrutiny in voting glitch
State leaders will assess whether registration errors changed November election results.
By John Myers
SACRAMENTO — Faced with evidence that some voter registration forms weren’t properly filed by California’s Department of Motor Vehicles, state officials will now investigate whether any votes were wrongly rejected and whether the final results in any state or local races should be reconsidered.
Secretary of State Alex Padilla and leaders of the agency that oversees the DMV agreed on Monday to settle a federal lawsuit brought by advocacy groups including the League of Women Voters of California and the American Civil Liberties Union. The settlement, in part, states that Padilla’s office will “take steps to ensure that every vote is counted” if ballots were rejected and will provide “guidance to elections officials in the relevant jurisdiction(s) on how to count the affected ballots and, if appropriate, recertify election results.”
On Dec. 14, DMV officials revealed that staff members had not transmitted voter registration files for 589 people whose applications or updated applications were filled out before the close of registration for the Nov. 6 statewide election. At the time, state officials could not confirm whether any of those voters had been turned away on election day, or if any had cast last-minute provisional ballots that were rejected in the final tally.
Monday’s settlement raises the possibility that a full investigation of the delayed voter registration documents could reveal races in which the outcome might have changed had those voters been allowed to participate.
State officials now have 60 days to complete an investigation into the identity of those voters and why DMV staff members failed to transmit the files in a timely fashion.
The error was the latest in a series of mishaps revealed in the first six months of operation for California’s new automated “motor voter” program, under which DMV customers are registered to vote unless they decline.
“I am committed to working with new leadership at DMV and the new administration to ensure integrity of the motor voter program and accuracy of the data,” Padilla said in a statement Monday night. “This settlement continues to move those efforts forward.”
Padilla’s office said on Tuesday that a preliminary investigation had not found any instances in which voter registration delays would have changed the outcome of a race.
The deadline to register for November’s election was Oct. 22. The records in question either came in before that deadline, or included documents signed and dated before that date. A Dec. 14 letter to Padilla from Jean Shiomoto, who was then DMV director, said the registration records weren’t submitted “due to a misunderstanding on the part of the department, for which we take responsibility.”
Shiomoto retired from state government at the end of 2018. Gov. Gavin Newsom has yet to appoint a new permanent director.
“We continue to actively work with our stakeholders to ensure full transparency for the California motor voter program,” Melissa Figueroa, deputy secretary for communications at the California State Transportation Agency, said in a statement Monday. “As an agency, we are committed to getting this right.”
The settlement, filed Monday in a San Francisco federal court, said that DMV staffers failed to transmit voter registration documents in a timely fashion beginning Oct. 12 and that all documents were held back for the three weeks following election day.
Several other problems were reported just days after state officials launched the DMV’s automated voter registration system in late April.
Those included multiple registration forms sent to counties for the same voter , flawed registrations for 23,000 DMV customers and a limited number of non-U.S. citizens — permanent green-card residents — mistakenly added to the voter rolls.
The agreement to investigate why DMV officials didn’t promptly submit hundreds of voter registration forms “establishes concrete steps that California will take to investigate and improve the DMV voter registration system,” said Melissa Breach, executive director of the League of Women Voters of California.

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San Mateo County Residents are the Winners.

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For Immediate Release:

The Peninsula Progressives Announce Winners for Assembly Delegates, District 22

Self-Organized Slate Representing the People of District 22 of San Mateo County

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SAN MATEO, CA — February 1, 2019 The San Mateo County Peninsula Progressives, a group of citizens who organized its own slate, announce the election win of all nine of their founding members to the California Democratic Party Delegates representing Assembly District 22.

The winners include:  Regina Islas, Victoria Sanchez De Alba, Adonica Shaw-Porter, Uma Krishnan, Dan Stegink, Ted McKinnon, You You Xue, Joe Little, and Mike Dunham.

“We are unified Democrats, a self-organizing slate by the People and for the People to represent the District of San Mateo County,” said Dan Stegink, a Founding Member of the Peninsula Progressives. It was great to see people who were energized to turn out to vote and as we prepare for the 2020 Presidential, as well as for California state elections.”

Diverse representation, especially women, in leadership positions, is needed to accurately reflect the demographics of San Mateo County; as well as in state, and federal offices. It is vital now, because the Democratic Party will be selecting a new Chairperson and endorsing the next State Senator for the district.

The Progressives platform is based on the needs and wants of the many people in the community to build an inclusive, equitable, representative and just society for all Californians.  And, we look forward to serving, listening, and learning more about what our communities need in order to bring these needs and visions into reality, including:

*Representation and Justice for all; *Medicare for All; *Women’s and LGBTQI Rights Unbridged; *Remove Corporate Money from Elections; *California Green New Deal; *Affordable Housing and Renter Protections and *Law Enforcement Oversight.

The Peninsula Progressives won 9-5 over the Assemblymember Kevin Mullin and State Senator Jerry Hill slate. We extend hearty congratulations to our fellow delegates: Harini Krishnan, Supervisor Carole Groom, San Mateo City Council Member Rick Bonilla and Foster City Mayor Sam Hindi for their election as delegates and to Chelsea Bonini for her election to the Executive Board.

The Peninsula Progressives appreciate the welcome of Senator Hill and Assemblymember Mullin. “We are excited to be working together to resolve critical issues facing our communities and the upcoming election of a new Democratic Party Chair and the endorsement of a new State Senator,” said Regina Islas, a Founding Member.

Most importantly, we want to thank each and every voter and supporter who gave their time, effort and interest on Saturday, Jan. 26 to make this slate a reality, we are humbled and proud to serve you!

The Progressives welcomes inquiries at:  penprogressives@gmail.com

Facebook: https://www.facebook.com/Peninsula-Progressives-2217190631676730/

About The Peninsula Progressives:  Representation & Justice for ALL CALIFORNIANS; Green New Deal; Med4All; Affordable Housing Renters Rights and Law Enforcement Oversight.

Notice the photo Mark Simon uses for his article. Our Flag at half mast, Why?

Political Climate with Mark Simon: Peninsula Democratic Party elections expose left-wing divide

in Featured/Headline/PoliticalClimate by

There was good news and some not-so-good news from the Peninsula Democratic Party this past weekend.

The good news is the massive turnouts at two caucuses to elect regional representatives to the California Democratic Party. The caucuses are held in each of the state’s Assembly districts and turnout Saturday in the 22nd (represented by Kevin Mullin) and in the 24th (represented by Marc Berman) was huge with well over 600 attendees at each event.

This is a dramatic improvement over prior caucuses, where turnout was a couple of dozen or so.

Clearly, Peninsula Democrats are energized by the success of the 2018 congressional races, by the policies and conduct of the current president and by the prospect of winning the White House and the U.S. Senate in 2020.

The not-so-good news is that the party is split between self-described progressives and “establishment” Democrats, reflecting a national divide that could undermine the Democrats’ chances of winning in 2020. And, because this is the Democratic Party, there is even a split among the progressives, although it can get a little confusing because every Democrat running for these delegate slots seemed to self-describe as a progressive.

And speaking of self-description, the party doesn’t divide delegates into male and female candidates. They divide themselves “self-identified female” and “other than self-identified female.” Sometimes a thing just speaks for itself.

In the 22nd District caucus, a slate of Peninsula Progressives essentially took the lunch money of a slate backed by Mullin and state Senator Jerry Hill. The Progressive slate won 9-5 over the Mullin/Hill slate, despite the very high-profile presence of both legislators at the caucus.

Some of this is a function of fundamental politics – the Progressive slate, said to have been organized by political activist and county Harbor Commissioner Sabrina Brennan, worked harder to get more of their voters to the caucus.

Still, it’s a slap at the influence of two well-established Peninsula politicians. The Mullin/Hill slate was heavily populated by other elected officials and three of the five lost – Burlingame Councilwoman Emily Beach, Belmont Councilman Charles Stone and San Bruno Mayor Rico Medina.

In the 24th, the fight was between two Progressive slates and while they each won their share, it does not bode well for Democratic unity that the left wing of the party is competing with itself.

ANY NUMBER OF ANGRY PEOPLE: If there is a message in the defeat of an establishment slate, it might be further reflected in a 12-8 vote Friday by San Mateo County Cities Selection Committee to put Millbrae Councilwoman Gina Papan on the Metropolitan Transportation Commission and oust Redwood City Councilwoman Alicia Aguirre.

One of the factors driving Papan’s victory was concern – more like anger and distrust — that the region is moving swiftly to establish housing construction quotas that are aimed, quite particularly, at San Mateo County. Papan positioned herself as someone who would be appropriately aggressive in fighting that effort, and her selection is another example of an insurgent victory over the local status quo.

AN OPEN FIELD: The 24th Assembly District caucus was a nice win for former Assemblywoman Sally Lieber, who is running for Hill’s Senate seat. She was the top vote-getter among the “self-identified female” candidates, showing she still can carry the day among Santa Clara County progressives.

Lieber was a Mountain View councilwoman before winning an Assembly seat in 2002. She ran against Hill for the open Senate seat in 2012, and he won by a 2-1 margin. But Lieber outpolled Hill by 8 points in the Santa Clara County portion of the district.

The Senate candidates will report their 2018 fundraising totals at the end of the week, and it is expected that public interest entrepreneur Josh Becker will report a total in excess of $300,000, well ahead of his three opponents – Lieber, Redwood City Councilwoman Shelly Masur and Burlingame Councilman Michael Brownrigg.

You can expect they will say it is too early to assume anyone has taken command of the race, and that is the problem for the four candidates.

Rumors are quite active that another candidate could get into the race and change everything. The names that are being offered – not by these individuals, but by those who want them to run – are Mullin, who represents half the Senate district, former Assemblyman Rich Gordon, now president and CEO of the California Forestry Association (and, by all accounts, quite happy to be out of Sacramento), and San Mateo Mayor Diane Papan.

Contact Mark Simon at mark.simon24@yahoo.com.

“Still, it’s a slap at the influence of two well-established Peninsula politicians. The Mullin/Hill slate was heavily populated by other elected officials and three of the five lost – Burlingame Councilwoman Emily Beach, Belmont Councilman Charles Stone and San Bruno Mayor Rico Medina.”
It’s about time the residents of San Mateo County woke up. Jerry Hill, Kevin Mullin, Charles Stone, Mark Simon all members of TEAM “Those Who Matter” Did more than simply endorse the Yes on Measure W campaign and all except Simon endorsed Carlos G. Bolanos for Sheriff in the last election.
Not one of them is in favor of Law Enforcement Oversight.
That’s telling and their Silence on the Murder by Sheriff Deputies of Chinedu V. Okobi October 3, 2018 in Millbrae should cause the residents to pay attention.
By Michael G. Stogner

 

 

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San Mateo County’s E-mail Deletion Policy, Put on Hold by Mike Callagy

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San Mateo County Manager Mike Callagy

San Mateo County Manager Mike Callagy has stopped/paused/delayed this policy from going into effect Feb. 1, 2019. May 1, 2019 is the date it will go into effect unless it is rescinded.

I’ll give just a couple of examples of why this is a terrible policy. San Mateo County’s last election had a tax measure W pass in the last couple of days by about 500 votes with more than 270,000 ballots cast. Several elected officials made public statements including Audit/Recall the elections office and officer. That is pretty unusual, it will be important to go back years to find all communications between the elected officials, county counsel attorneys, Supervisors, Assemblymen, Wordcrafters who communicated about placing Measure W on the ballot in the first place, using public monies to promote it etc.

San Mateo County District Attorney’s Office used as a weapon, falsely charging people: Sheriff Deputy Juan P. Lopez criminal case is a perfect example, you will recall Steve Wagstaffe told the world he smuggled a cellphone and drugs to a gang member in jail. That was a lie from day one,

I said falsely charging people: Jody L. Williams of Las Vegas should be considered. Her case is sealed why? 2007 she was in Las Vegas when Operation Dollhouse netted Carlos G. Bolanos at a single family home which had Human Trafficked Sex Slaves including a minor.

San Mateo County District Attorney’s Office Not charging people: Chinedu V. Okobi Murdered by 5 SMCSO Deputies October 3, 2018.

November 7, 2018 one day after the election Retention Policy par. J

This has felt like one of those runaway train movies. Simply to find out Who put this on the County’s Website, Why was it put on and more importantly How to stop/pause it.

Email messages in a// default folders of a user’s mailbox will be automatically deleted after ninety (90) days. Automatically deleted emails will be accessible in emergency situations for a period of thirty (30) days after they are deleted from the user’s mailbox.

J. E-mail Retention

Email messages are temporary communications and the email system (with the exception of archived email subfolders as set forth below) is not intended to be used as a means of records storage. To the extent that email messages which are generated or received through the County’ s computer systems constitute business records to be retained pursuant to the County’ s (or a department’s) records retention policy, such email messages shall be retained as set forth below. Email messages that do not otherwise serve a business purpose (including, but not limited to, draft communications, administrative communications, etc.) shall be routinely discarded. For that reason, each workforce member who uses the County email system has the same responsibility for their email messages as they do for any document they obtain in the course of their official duties and must decide which communications should be retained for business o legal reasons and which should be discarded. If a workforce member has any questions regarding if an email should be retained as a business record, he or she should seek guidance from his/her supervisor and/or department head who may consult with legal counsel as necessary.

Email messages in a// default folders of a user’s mailbox will be automatically deleted after ninety (90) days. Automatically deleted emails will be accessible in emergency situations for a period of thirty (30) days after they are deleted from the user’s mailbox.

Email messages that constitute records to be retained for business or legal reasons may be saved in excess of ninety (90) days in any of the following ways: (1) saved in Rich Text Format (RTF) or Portable Document Format (PDF) and then transferred to electronic filing systems or other media for long-term storage in accordance with the department’s regular filing and storage procedures; (2) affirmatively “dragged and dropped” or “cut and pasted” into email subfolders created by the user (the user must select the particular retention period that applies to any created subfolders (i.e. one year, two years, ten years, indefinitely, etc.)); or (3) printed in hard copy and filed or stored as appropriate. Any email subfolders created by the user within Microsoft Exchange will, along with the user’s in- box including any migrated mail, count toward the user’s 100GB mailbox space limitation as outlined in Section E of this policy.

Workforce members should seek guidance from their department heads to determine the specific time requirements applicable to records and electronic correspondence generated, received and/or maintained by their department in accordance with their department’s records retention policy. Workforce members are strongly encouraged to review the email content of subfolders on a regular basis and to delete any content for which retention is not required.

Regardless of countywide or departmental records retention requirements, email and other electronic correspondence pertaining to a threatened or actual legal action must be retained until the litigation is concluded. It is the responsibility of the department involved, or County Counsel, to notify ISO in writing, of the need for the hold on electronic communications.

The use or creation of local personal archive files (such as Outlook.pst files) is strictly prohibited and may not be configured on County equipment.

By Michael G. Stogner

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“Those Who Matter”against Quality of Life in San Mateo County.

Whenever I see these four people and a small group of their friends and supporters I can’t help but think of my father John Donald Stogner aka Tex. He was an average guy who worked 6 days a week 12 hours a day to support his wife and 4 children. He was in the grocery store business for 38 years. He had no time or interest in politics, he voted every election, my mother worked at the polls every year. Neither one of them suspected that elected officials would spend taxpayer money against them in order to promote or pass a tax measure that would harm them or the business my father earned his living from.

In this video you will see 4 people who were instrumental in the Yes on Measure W campaign, not shown is SamTrans CEO Jim Hartnett husband of Rosanne Faust who claims a victory in getting the message out and beating the opposition which there was none. The opposition would be people like my mother and father hard working people just trying to get by. Rosanne does not mention the $650,000 of taxpayer money her husband spent on Educational Outreach Programs involving 501-C organizations. When you add the $1,100,000 that she raised thats $1,750,000 vs. the $5,700 a few brave individuals put together for the No on W campaign. Note the Yes on W supporters are the people that receive the taxpayer money and the No on W are the people stuck with paying it.

San Mateo County Elected Officials have been misleading the residents for many years. The 2012 SMC Grad Jury warned the residents of it “Inconvenient Truth” They are spending taxpayer money hiring word-crafting consultants, and conspiring to place tax measures on the ballots again using taxpayer money to make sure it will pass if put on the ballots. You will notice the Yes on W Team can’t name one citizen that came before the San Mateo County Board of Supervisors, and asked Please place another 1/2 cent sales tax on the ballot to make SMC even more expensive to live in.

It will be interesting to see the communications e-mails, memos, letters, between the power players of San Mateo County that caused Measure W to be created in the first place, funded and passed by less than 500 votes in the last 2 days of a long count.

San Mateo County has a new e-mail destruction policy I have written about starting February 1, 2019. I wonder why?

SMCN.com Article County deleting e-mails

THE GAME

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Greg Conlon to Supervisors, Fund the recount of Measure W.

December 11, 2018 San Mateo County Board of Supervisor Meeting, Public comment.

 

December 4, 2018 Supervisor Meeting, Heinz Puschendorf, Fund the recount.

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Why SMC Supervisors should pay for the recount of Measure W.

 

 

 

August 8, 2017 the Supervisors gave $350,000 of taxpayer money to Jim Hartnett to pay for the behind the scenes Outreach Consultants to work against the taxpayers.

See if the title for Agenda item 4 sounds honest: Study Session Regarding Transportation Obstacles, Opportunities, and Needs. The reason I ask is the Grand Jury reported the Supervisors mislead the residents to pass Measure A in 2102.

2012 Grand Jury Report

August 8, 2017 BOS meeting click on #4,7

Heinz Puschendorf requesting the recount of Measure W

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San Mateo County Government E-mails should be preserved not deleted.

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Why would government want to delete, destroy e-mails? E-mails should be preserved permanently. They show the public the behind the scenes communications between elected officials who have taken an oath, and high ranking appointed officials who are supposed to represent the public’s best interest.

Below is just one example of 4 top SMC Officials communicating their support of Human Trafficked Sex Slaves being used for their personal pleasure, and their distain for the media. All 5 Supervisors shared the same idea.  These e-mails are 11 years old and still current when you add what is happening to Jody L. Williams today in SMC by Steve Wagstaffe, and John Warren.

emails&literature

SMC E-mail Policy November 7, 2018

J. E-mail Retention

Email messages are temporary communications and the email system (with the exception of archived email subfolders as set forth below) is not intended to be used as a means of records storage. To the extent that email messages which are generated or received through the County’ s computer systems constitute business records to be retained pursuant to the County’ s (or a department’s) records retention policy, such email messages shall be retained as set forth below. Email messages that do not otherwise serve a business purpose (including, but not limited to, draft communications, administrative communications, etc.) shall be routinely discarded. For that reason, each workforce member who uses the County email system has the same responsibility for their email messages as they do for any document they obtain in the course of their official duties and must decide which communications should be retained for business o legal reasons and which should be discarded. If a workforce member has any questions regarding if an email should be retained as a business record, he or she should seek guidance from his/her supervisor and/or department head who may consult with legal counsel as necessary.

Email messages in a// default folders of a user’s mailbox will be automatically deleted after ninety (90) days. Automatically deleted emails will be accessible in emergency situations for a period of thirty (30) days after they are deleted from the user’s mailbox.

Email messages that constitute records to be retained for business or legal reasons may be saved in excess of ninety (90) days in any of the following ways: (1) saved in Rich Text Format (RTF) or Portable Document Format (PDF) and then transferred to electronic filing systems or other media for long-term storage in accordance with the department’s regular filing and storage procedures; (2) affirmatively “dragged and dropped” or “cut and pasted” into email subfolders created by the user (the user must select the particular retention period that applies to any created subfolders (i.e. one year, two years, ten years, indefinitely, etc.)); or (3) printed in hard copy and filed or stored as appropriate. Any email subfolders created by the user within Microsoft Exchange will, along with the user’s in- box including any migrated mail, count toward the user’s 100GB mailbox space limitation as outlined in Section E of this policy.

Workforce members should seek guidance from their department heads to determine the specific time requirements applicable to records and electronic correspondence generated, received and/or maintained by their department in accordance with their department’s records retention policy. Workforce members are strongly encouraged to review the email content of subfolders on a regular basis and to delete any content for which retention is not required.

Regardless of countywide or departmental records retention requirements, email and other electronic correspondence pertaining to a threatened or actual legal action must be retained until the litigation is concluded. It is the responsibility of the department involved, or County Counsel, to notify ISO in writing, of the need for the hold on electronic communications.

The use or creation of local personal archive files (such as Outlook.pst files) is strictly prohibited and may not be configured on County equipment.

From: Michael Stogner <michaelgstogner@yahoo.com>
To: Michael Callagy <MCallagy@smcgov.org>
Sent: Saturday, January 26, 2019, 11:24:13 AM PST
Subject: Re: Status on the e-mail deletion policy
That might be just fine, but as you can see very few people even know about this and you can stop this for a 6 month review period starting today until you decide the proper time period to hold e-mails like 20 years etc.
Michael
On Saturday, January 26, 2019, 11:09:10 AM PST, Michael Callagy <MCallagy@smcgov.org> wrote:

Michael,

As I understand it, the policy has been in place for years and that is the info I’m trying to obtain.  I think ISD realized we were not reaching our objective to get rid of the clutter of emails in the system, so this policy was brought back to address that.  I’m trying to find out exactly how this came back up, but it was in the works well before Nov. 2018.
Best regards,

Mike

Sent from my iPad

On Jan 26, 2019, at 10:50 AM, Michael Stogner <michaelgstogner@yahoo.com> wrote:

Mike,
It looks like November 7, 2018 is when this 90 day old e-mails are to be deleted Policy was created by ISD, Who came up with this if Not You?

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO

NUMBER: F-2

SUBJECT: E-Mail Policy

RESPONSIBLE DEPARTMENT: Information Services Department (ISD)

DATE: November 7, 2018

J. E-mail Retention

Email messages in a// default folders of a user’s mailbox will be automatically deleted after ninety (90) days. Automatically deleted emails will be accessible in emergency situations for a period of thirty (30) days after they are deleted from the user’s mailbox.
As you and most County Officials and staff know I am a Private Victim’s Advocate and have worked on behalf of several San Mateo County Sheriff Deputies and employees. Just to mention a few, Female Deputy who reported Rape Video on County Computers being viewed and shared with upper management of the Sheriff’s Office. Sheriff Deputy Juan P. Lopez being abused by San Mateo County Counsel John Beiers, David Silberman and others including Carlos G. Bolanos,Steve Wagstaffe, John Warren, Sheriff Deputy Heinz Puschendorf who has not been unable to get to his emails. Jody L. Williams of Las Vegas connected to Operation Dollhouse recently criminally charge in SMC. Measure A,K,W e-mails. Zain Jaffer criminal 8 felony case dismissed for lack of evidence, (sure) I can think of 60,000,000 reasons this case was dismissed. Yanira Serrano-Garcia murdered by Sheriff Deputy, Errol Chan Murdered by Swat, Chinedu V. Okobi Murdered by 5 SMCSO Deputies. SMCSO Lt. Kristina Bell DV Call to 911, James McGee 17.5 hour standoff two Swat teams after 911 call for DV no DV charges. Ramsey Saad R.I.P.
That is a short list. Please consider this a formal request to save all emails regarding any of the people and subjects mentioned above.
This subject should be discussed with the public before ANY e-mails are deleted. What is the cost to keep them?
I hope you will stop this today.
Michael G. Stogner
On Friday, January 25, 2019, 6:12:20 PM PST, Michael Callagy <MCallagy@smcgov.org> wrote:

Michael, I’m still researching this as I want to be clear when this policy started.  The policy, as I understand it, has been around a long time. It is a matter of now enforcing it.  Im trying to determine how far back the policy goes.  We don’t have unlimited storage for emails so there has to be controls in place.  Employees are encouraged to save their emails and put them in files.  It is an easy process.  I will get you the history soon.  Have a nice weekend. Mike

Sent from my iPhone

On Jan 25, 2019, at 4:30 AM, Michael Stogner <michaelgstogner@yahoo.com> wrote:

Good morning Michael,
What is the status on the County wide policy to delete e-mails after they are 90 days old starting Feb 1, 2019?
By your response it looks like it was not your policy, Who’s policy is it?
Thank You
Michael G. Stogner
San Mateo County News.com
Kristina Paszek <kpaszek@smcgov.org>
To:michaelgstogner@yahoo.com
Jan 16 at 4:28 PM

Dear Mr. Stogner,

Your correspondence of January 11 to Carole Groom was forwarded to our office for response.  I also understand that you recently sent a follow-up e-mail today to Supervisor Groom.  This e-mail will respond to both of your e-mails.

The County’s e-mail policy is set forth in the attached Administrative Memo F-2, which was developed (and is revised from time to time) by the County’s Information Services Department, subject to approval by the County Manager.  The provisions concerning the deletion of e-mail were adopted in April 2015 around the time that the County switched from Groupwise to Outlook for its e-mail.

The County’s e-mail policy is distinct from the County and department-specific records retention policies that are approved by the Board of Supervisors.  With respect to what appear to be your concerns, although the e-mail policy reiterates that the County’s e-mail system is not intended to be a means of records storage, it recognizes that some e-mail messages that are generated or received through the County’s computer systems constitute records that must be retained pursuant to the County’s or a department’s records retention policy (or due to threatened or actual litigation), and it details how those e-mail messages are to be retained.  The e-mail policy does not impact each department’s responsibility to retain records in accordance with state law.  As explained in the policy, all e-mails that are determined to be records to be retained for business or legal reasons are to be saved.  There are a number of ways to retain such e-mails, as detailed in the policy, but we expect that in most cases, a user will simply place the e-mail in an e-mail subfolder.  A user can create e-mail subfolders and set a 1-year, 2-year, 10-year retention or mark the folder(s) to be kept permanently.  In addition, a mailbox that is being held for litigation will not be subjected to any automatic deletion until after the litigation is resolved.

Regards,

Kristina Paszek

Deputy County Counsel

San Mateo County Counsel’s Office

400 County Center, 6th Floor

Redwood City, CA 94063

Tel:  650-363-4989

Fax:  650-363-4034

 

Michael Stogner <michaelgstogner@yahoo.com>
To:Kristina Paszek
Cc:Carole Groom,Don Horsley,Warren Slocum,Dave Pine,Dave Canepaand 3 more…
Jan 17 at 5:57 PM
Dear Kristina,
Thank You for your response on behalf of Board of Supervisor President Carole Groom, I’m still not sure why she couldn’t have just answered my questions directly. I now have more questions regarding the policy to delete e-mails after 90 days.  How many of San Mateo County employees have received the memo and how did they get it and when did they get it. How many managers have taken a training course on how to preserve e-mails? How many employees have taken a training course in this policy? What method was used to notify and prepare the employees for this policy?
It might be best for everyone involved to hit the stop/pause button on this policy.
Michael G. Stogner
San Mateo County News.com
Michael Stogner <michaelgstogner@yahoo.com>
To:Carole Groom,Dave Canepa,Dave Pine,Don Horsley,Warren Slocumand 3 more…
Jan 16 at 10:03 AM

Dear San Mateo County Supervisors,

5 days ago I asked President of Board of Supervisors to tell me if the BOS approved this policy. To this day Carole Groom has refused to answer that simple question.

Again I’m asking who is responsible for this idea and policy? What is the status as of today. There are only 15 days left before this terrible/unlawful policy takes effect.

The Public has a right to know this information.

my previous e-mail 1/11/2019

Hello Carole,

Could you please tell me if the Board of Supervisors approved this and if so what date and agenda item was it. I’m doing a follow up story on this subject and wanted to know who is responsible for this policy.

Thank You

Michael G. Stogner

Co-owner of San Mateo County News

Looking forward to getting a response from any of you today.

Sincerely.

Michael G. Stogner

San Mateo County News.com

1 Comment

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