Category Archives: SAMCEDA

San Mateo County’s E-mail Deletion Policy, Put on Hold by Mike Callagy

mc_portrait_squareArtboard 1

San Mateo County Manager Mike Callagy

San Mateo County Manager Mike Callagy has stopped/paused/delayed this policy from going into effect Feb. 1, 2019. May 1, 2019 is the date it will go into effect unless it is rescinded.

I’ll give just a couple of examples of why this is a terrible policy. San Mateo County’s last election had a tax measure W pass in the last couple of days by about 500 votes with more than 270,000 ballots cast. Several elected officials made public statements including Audit/Recall the elections office and officer. That is pretty unusual, it will be important to go back years to find all communications between the elected officials, county counsel attorneys, Supervisors, Assemblymen, Wordcrafters who communicated about placing Measure W on the ballot in the first place, using public monies to promote it etc.

San Mateo County District Attorney’s Office used as a weapon, falsely charging people: Sheriff Deputy Juan P. Lopez criminal case is a perfect example, you will recall Steve Wagstaffe told the world he smuggled a cellphone and drugs to a gang member in jail. That was a lie from day one,

I said falsely charging people: Jody L. Williams of Las Vegas should be considered. Her case is sealed why? 2007 she was in Las Vegas when Operation Dollhouse netted Carlos G. Bolanos at a single family home which had Human Trafficked Sex Slaves including a minor.

San Mateo County District Attorney’s Office Not charging people: Chinedu V. Okobi Murdered by 5 SMCSO Deputies October 3, 2018.

November 7, 2018 one day after the election Retention Policy par. J

This has felt like one of those runaway train movies. Simply to find out Who put this on the County’s Website, Why was it put on and more importantly How to stop/pause it.

Email messages in a// default folders of a user’s mailbox will be automatically deleted after ninety (90) days. Automatically deleted emails will be accessible in emergency situations for a period of thirty (30) days after they are deleted from the user’s mailbox.

J. E-mail Retention

Email messages are temporary communications and the email system (with the exception of archived email subfolders as set forth below) is not intended to be used as a means of records storage. To the extent that email messages which are generated or received through the County’ s computer systems constitute business records to be retained pursuant to the County’ s (or a department’s) records retention policy, such email messages shall be retained as set forth below. Email messages that do not otherwise serve a business purpose (including, but not limited to, draft communications, administrative communications, etc.) shall be routinely discarded. For that reason, each workforce member who uses the County email system has the same responsibility for their email messages as they do for any document they obtain in the course of their official duties and must decide which communications should be retained for business o legal reasons and which should be discarded. If a workforce member has any questions regarding if an email should be retained as a business record, he or she should seek guidance from his/her supervisor and/or department head who may consult with legal counsel as necessary.

Email messages in a// default folders of a user’s mailbox will be automatically deleted after ninety (90) days. Automatically deleted emails will be accessible in emergency situations for a period of thirty (30) days after they are deleted from the user’s mailbox.

Email messages that constitute records to be retained for business or legal reasons may be saved in excess of ninety (90) days in any of the following ways: (1) saved in Rich Text Format (RTF) or Portable Document Format (PDF) and then transferred to electronic filing systems or other media for long-term storage in accordance with the department’s regular filing and storage procedures; (2) affirmatively “dragged and dropped” or “cut and pasted” into email subfolders created by the user (the user must select the particular retention period that applies to any created subfolders (i.e. one year, two years, ten years, indefinitely, etc.)); or (3) printed in hard copy and filed or stored as appropriate. Any email subfolders created by the user within Microsoft Exchange will, along with the user’s in- box including any migrated mail, count toward the user’s 100GB mailbox space limitation as outlined in Section E of this policy.

Workforce members should seek guidance from their department heads to determine the specific time requirements applicable to records and electronic correspondence generated, received and/or maintained by their department in accordance with their department’s records retention policy. Workforce members are strongly encouraged to review the email content of subfolders on a regular basis and to delete any content for which retention is not required.

Regardless of countywide or departmental records retention requirements, email and other electronic correspondence pertaining to a threatened or actual legal action must be retained until the litigation is concluded. It is the responsibility of the department involved, or County Counsel, to notify ISO in writing, of the need for the hold on electronic communications.

The use or creation of local personal archive files (such as Outlook.pst files) is strictly prohibited and may not be configured on County equipment.

By Michael G. Stogner

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Filed under #Blacklivesmatter, #OperationDollhouse, #OperationLooseEnds, #SanMateoCountyNews, #SMCJUSTICE, Board of Supervisors, Carole Groom, Charles Stone, Chief Deputy District Attorney Al Serrato, Chinedu Okobi, Chris Hunter, Citizens Oversight Committee, Dave Canepa, Dave Pine, David Burruto, David Silberman, Don Horsley, electioneering, Felony misappropriation of public money., Hanson Bridgett LLP, Heinz Puschendorf, Jim Hartnett, Jody L. Williams, Juan P. Lopez, Judicial Misconduct, Mark Olbert, Mark Simon, Marshall Wilson, Matt Grocott, Michael G. Stogner, Mike Callagy, Organized Crime, Positional Asphyxia, Prosecutorial Misconduct, R.E.A.C.T. Task Force, RICO, Rosanne Faust, Sabrina Brennan, SAMCEDA, SamTrans Fraud Investigation, San Mateo County Elections Office, San Mateo County Grand Jury, San Mateo County Manager, San Mateo County News, San Mateo County Sheriff Office, Secret/Hidden Search Warrants, SMC Measure W 2018, Steve Wagstaffe, Tax Payer's Advocate, Those Who Matter, Victim's Advocate, Zain Jaffer

Greg Conlon to Supervisors, Fund the recount of Measure W.

December 11, 2018 San Mateo County Board of Supervisor Meeting, Public comment.

 

December 4, 2018 Supervisor Meeting, Heinz Puschendorf, Fund the recount.

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Filed under #SanMateo, #SanMateoCountyNews, Bill Silverfarb, Board of Supervisors, Carlos G. Bolanos, Carole Groom, Charles Stone, Chris Hunter, Dave Canepa, Dave Pine, David Burruto, Don Horsley, electioneering, Felony misappropriation of public money., Grand Jury, Hanson Bridgett LLP, Heinz Puschendorf, Jim Hartnett, Jim Sutton, John Beiers, Kevin Mullins, Lennie Roberts, Mark Church, Mark Olbert, Mark Simon, Marshall Wilson, Matt Grocott, Michael G. Stogner, Michelle Durand, Mike Callagy, Organized Crime, RICO, Robert Foucrault, Ron Collins, Rosanne Faust, Sabrina Brennan, SAMCEDA, SamTrans, San Mateo County Clerk to Supervisors, San Mateo County Elections Office, San Mateo County Manager, San Mateo County News, San Mateo County Sheriff Office, Senator Jerry Hill, Sheriff Carlos G. Bolanos, SMC Measure W 2018, Tax Payer's Advocate, TBWB, Those Who Matter, Warren Slocum

Why SMC Supervisors should pay for the recount of Measure W.

 

 

 

August 8, 2017 the Supervisors gave $350,000 of taxpayer money to Jim Hartnett to pay for the behind the scenes Outreach Consultants to work against the taxpayers.

See if the title for Agenda item 4 sounds honest: Study Session Regarding Transportation Obstacles, Opportunities, and Needs. The reason I ask is the Grand Jury reported the Supervisors mislead the residents to pass Measure A in 2102.

2012 Grand Jury Report

August 8, 2017 BOS meeting click on #4,7

Heinz Puschendorf requesting the recount of Measure W

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Filed under #SanMateo, #SanMateoCountyNews, Bill Silverfarb, Board of Supervisors, Carlos G. Bolanos, Carole Groom, Charles Stone, Chris Hunter, Dave Canepa, Dave Pine, David Burruto, David Silberman, Don Horsley, Felony misappropriation of public money., Grand Jury, Hanson Bridgett LLP, Heinz Puschendorf, Jim Hartnett, John Beiers, Kevin Mullins, Mark Church, Mark Olbert, Marshall Wilson, Michael G. Stogner, Michelle Durand, Mike Callagy, Organized Crime, RICO, Robert Foucrault, Rosanne Faust, Sabrina Brennan, SAMCEDA, SamTrans, San Mateo County Elections Office, Senator Jerry Hill, Sheriff Carlos G. Bolanos, SMC, SMC Measure W 2018, Tax Payer's Advocate, Those Who Matter, Victim's Advocate, Will Holsinger, Yes on Measure A 2012

San Mateo County Government E-mails should be preserved not deleted.

106709_San Mateo County

Why would government want to delete, destroy e-mails? E-mails should be preserved permanently. They show the public the behind the scenes communications between elected officials who have taken an oath, and high ranking appointed officials who are supposed to represent the public’s best interest.

Below is just one example of 4 top SMC Officials communicating their support of Human Trafficked Sex Slaves being used for their personal pleasure, and their distain for the media. All 5 Supervisors shared the same idea.  These e-mails are 11 years old and still current when you add what is happening to Jody L. Williams today in SMC by Steve Wagstaffe, and John Warren.

emails&literature

SMC E-mail Policy November 7, 2018

J. E-mail Retention

Email messages are temporary communications and the email system (with the exception of archived email subfolders as set forth below) is not intended to be used as a means of records storage. To the extent that email messages which are generated or received through the County’ s computer systems constitute business records to be retained pursuant to the County’ s (or a department’s) records retention policy, such email messages shall be retained as set forth below. Email messages that do not otherwise serve a business purpose (including, but not limited to, draft communications, administrative communications, etc.) shall be routinely discarded. For that reason, each workforce member who uses the County email system has the same responsibility for their email messages as they do for any document they obtain in the course of their official duties and must decide which communications should be retained for business o legal reasons and which should be discarded. If a workforce member has any questions regarding if an email should be retained as a business record, he or she should seek guidance from his/her supervisor and/or department head who may consult with legal counsel as necessary.

Email messages in a// default folders of a user’s mailbox will be automatically deleted after ninety (90) days. Automatically deleted emails will be accessible in emergency situations for a period of thirty (30) days after they are deleted from the user’s mailbox.

Email messages that constitute records to be retained for business or legal reasons may be saved in excess of ninety (90) days in any of the following ways: (1) saved in Rich Text Format (RTF) or Portable Document Format (PDF) and then transferred to electronic filing systems or other media for long-term storage in accordance with the department’s regular filing and storage procedures; (2) affirmatively “dragged and dropped” or “cut and pasted” into email subfolders created by the user (the user must select the particular retention period that applies to any created subfolders (i.e. one year, two years, ten years, indefinitely, etc.)); or (3) printed in hard copy and filed or stored as appropriate. Any email subfolders created by the user within Microsoft Exchange will, along with the user’s in- box including any migrated mail, count toward the user’s 100GB mailbox space limitation as outlined in Section E of this policy.

Workforce members should seek guidance from their department heads to determine the specific time requirements applicable to records and electronic correspondence generated, received and/or maintained by their department in accordance with their department’s records retention policy. Workforce members are strongly encouraged to review the email content of subfolders on a regular basis and to delete any content for which retention is not required.

Regardless of countywide or departmental records retention requirements, email and other electronic correspondence pertaining to a threatened or actual legal action must be retained until the litigation is concluded. It is the responsibility of the department involved, or County Counsel, to notify ISO in writing, of the need for the hold on electronic communications.

The use or creation of local personal archive files (such as Outlook.pst files) is strictly prohibited and may not be configured on County equipment.

From: Michael Stogner <michaelgstogner@yahoo.com>
To: Michael Callagy <MCallagy@smcgov.org>
Sent: Saturday, January 26, 2019, 11:24:13 AM PST
Subject: Re: Status on the e-mail deletion policy
That might be just fine, but as you can see very few people even know about this and you can stop this for a 6 month review period starting today until you decide the proper time period to hold e-mails like 20 years etc.
Michael
On Saturday, January 26, 2019, 11:09:10 AM PST, Michael Callagy <MCallagy@smcgov.org> wrote:

Michael,

As I understand it, the policy has been in place for years and that is the info I’m trying to obtain.  I think ISD realized we were not reaching our objective to get rid of the clutter of emails in the system, so this policy was brought back to address that.  I’m trying to find out exactly how this came back up, but it was in the works well before Nov. 2018.
Best regards,

Mike

Sent from my iPad

On Jan 26, 2019, at 10:50 AM, Michael Stogner <michaelgstogner@yahoo.com> wrote:

Mike,
It looks like November 7, 2018 is when this 90 day old e-mails are to be deleted Policy was created by ISD, Who came up with this if Not You?

ADMINISTRATIVE MEMORANDUM COUNTY OF SAN MATEO

NUMBER: F-2

SUBJECT: E-Mail Policy

RESPONSIBLE DEPARTMENT: Information Services Department (ISD)

DATE: November 7, 2018

J. E-mail Retention

Email messages in a// default folders of a user’s mailbox will be automatically deleted after ninety (90) days. Automatically deleted emails will be accessible in emergency situations for a period of thirty (30) days after they are deleted from the user’s mailbox.
As you and most County Officials and staff know I am a Private Victim’s Advocate and have worked on behalf of several San Mateo County Sheriff Deputies and employees. Just to mention a few, Female Deputy who reported Rape Video on County Computers being viewed and shared with upper management of the Sheriff’s Office. Sheriff Deputy Juan P. Lopez being abused by San Mateo County Counsel John Beiers, David Silberman and others including Carlos G. Bolanos,Steve Wagstaffe, John Warren, Sheriff Deputy Heinz Puschendorf who has not been unable to get to his emails. Jody L. Williams of Las Vegas connected to Operation Dollhouse recently criminally charge in SMC. Measure A,K,W e-mails. Zain Jaffer criminal 8 felony case dismissed for lack of evidence, (sure) I can think of 60,000,000 reasons this case was dismissed. Yanira Serrano-Garcia murdered by Sheriff Deputy, Errol Chan Murdered by Swat, Chinedu V. Okobi Murdered by 5 SMCSO Deputies. SMCSO Lt. Kristina Bell DV Call to 911, James McGee 17.5 hour standoff two Swat teams after 911 call for DV no DV charges. Ramsey Saad R.I.P.
That is a short list. Please consider this a formal request to save all emails regarding any of the people and subjects mentioned above.
This subject should be discussed with the public before ANY e-mails are deleted. What is the cost to keep them?
I hope you will stop this today.
Michael G. Stogner
On Friday, January 25, 2019, 6:12:20 PM PST, Michael Callagy <MCallagy@smcgov.org> wrote:

Michael, I’m still researching this as I want to be clear when this policy started.  The policy, as I understand it, has been around a long time. It is a matter of now enforcing it.  Im trying to determine how far back the policy goes.  We don’t have unlimited storage for emails so there has to be controls in place.  Employees are encouraged to save their emails and put them in files.  It is an easy process.  I will get you the history soon.  Have a nice weekend. Mike

Sent from my iPhone

On Jan 25, 2019, at 4:30 AM, Michael Stogner <michaelgstogner@yahoo.com> wrote:

Good morning Michael,
What is the status on the County wide policy to delete e-mails after they are 90 days old starting Feb 1, 2019?
By your response it looks like it was not your policy, Who’s policy is it?
Thank You
Michael G. Stogner
San Mateo County News.com
Kristina Paszek <kpaszek@smcgov.org>
To:michaelgstogner@yahoo.com
Jan 16 at 4:28 PM

Dear Mr. Stogner,

Your correspondence of January 11 to Carole Groom was forwarded to our office for response.  I also understand that you recently sent a follow-up e-mail today to Supervisor Groom.  This e-mail will respond to both of your e-mails.

The County’s e-mail policy is set forth in the attached Administrative Memo F-2, which was developed (and is revised from time to time) by the County’s Information Services Department, subject to approval by the County Manager.  The provisions concerning the deletion of e-mail were adopted in April 2015 around the time that the County switched from Groupwise to Outlook for its e-mail.

The County’s e-mail policy is distinct from the County and department-specific records retention policies that are approved by the Board of Supervisors.  With respect to what appear to be your concerns, although the e-mail policy reiterates that the County’s e-mail system is not intended to be a means of records storage, it recognizes that some e-mail messages that are generated or received through the County’s computer systems constitute records that must be retained pursuant to the County’s or a department’s records retention policy (or due to threatened or actual litigation), and it details how those e-mail messages are to be retained.  The e-mail policy does not impact each department’s responsibility to retain records in accordance with state law.  As explained in the policy, all e-mails that are determined to be records to be retained for business or legal reasons are to be saved.  There are a number of ways to retain such e-mails, as detailed in the policy, but we expect that in most cases, a user will simply place the e-mail in an e-mail subfolder.  A user can create e-mail subfolders and set a 1-year, 2-year, 10-year retention or mark the folder(s) to be kept permanently.  In addition, a mailbox that is being held for litigation will not be subjected to any automatic deletion until after the litigation is resolved.

Regards,

Kristina Paszek

Deputy County Counsel

San Mateo County Counsel’s Office

400 County Center, 6th Floor

Redwood City, CA 94063

Tel:  650-363-4989

Fax:  650-363-4034

 

Michael Stogner <michaelgstogner@yahoo.com>
To:Kristina Paszek
Cc:Carole Groom,Don Horsley,Warren Slocum,Dave Pine,Dave Canepaand 3 more…
Jan 17 at 5:57 PM
Dear Kristina,
Thank You for your response on behalf of Board of Supervisor President Carole Groom, I’m still not sure why she couldn’t have just answered my questions directly. I now have more questions regarding the policy to delete e-mails after 90 days.  How many of San Mateo County employees have received the memo and how did they get it and when did they get it. How many managers have taken a training course on how to preserve e-mails? How many employees have taken a training course in this policy? What method was used to notify and prepare the employees for this policy?
It might be best for everyone involved to hit the stop/pause button on this policy.
Michael G. Stogner
San Mateo County News.com
Michael Stogner <michaelgstogner@yahoo.com>
To:Carole Groom,Dave Canepa,Dave Pine,Don Horsley,Warren Slocumand 3 more…
Jan 16 at 10:03 AM

Dear San Mateo County Supervisors,

5 days ago I asked President of Board of Supervisors to tell me if the BOS approved this policy. To this day Carole Groom has refused to answer that simple question.

Again I’m asking who is responsible for this idea and policy? What is the status as of today. There are only 15 days left before this terrible/unlawful policy takes effect.

The Public has a right to know this information.

my previous e-mail 1/11/2019

Hello Carole,

Could you please tell me if the Board of Supervisors approved this and if so what date and agenda item was it. I’m doing a follow up story on this subject and wanted to know who is responsible for this policy.

Thank You

Michael G. Stogner

Co-owner of San Mateo County News

Looking forward to getting a response from any of you today.

Sincerely.

Michael G. Stogner

San Mateo County News.com

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Filed under #Blacklivesmatter, #Humantraffickedsexslaves, #OperationDollhouse, #SanMateo, #SanMateoCountyNews, #SMCJUSTICE, Adrienne Tissier, Bill Silverfarb, Board of Supervisors, Carole Groom, Charles Stone, Chris Hunter, Criminal Enforcement Task Force, Customers of Human Trafficked Sex Slaves, Dave Canepa, Dave Pine, David Burruto, David Silberman, Don Horsley, electioneering, Felony misappropriation of public money., Hanson Bridgett LLP, Heinz Puschendorf, Jim Hartnett, Jim Sutton, Jody L. Williams, John Beiers, Juan P. Lopez, Kevin Mullins, Mark Church, Mark Olbert, Mark Simon, Marshall Wilson, Michael G. Stogner, Michelle Durand, Mike Callagy, MTC, Organized Crime, Prosecutorial Misconduct, R.E.A.C.T. Task Force, Rosanne Faust, Sabrina Brennan, SAMCEDA, SamTrans, San Mateo County Clerk to Supervisors, San Mateo County Manager, San Mateo County Sheriff Office, Secret/Hidden Search Warrants, Senator Jerry Hill, Sheriff Carlos G. Bolanos, SMC, SMC Measure W 2018, Steve Wagstaffe, Tax Payer's Advocate, TBWB, Those Who Matter, Victim's Advocate, Warren Slocum, Zain Jaffer

San Mateo Daily Journal, Measure W Recount is not newsworthy.

 

5930cc0f6e151.image

Jon Mays and Jerry Lee have known since December 4, 2018 Board of Supervisor Meeting that San Mateo County Sherif Deputy Heinz Puschendorf was requesting a by hand recount of every ballot for Measure W which passed only in the last two days of reporting and by less than 500 votes.

Today’s article talks about Harvesting of ballots, no mention of Undervotes, Ballots Printed etc.

The San Mateo Daily Journal has 84,000 readers per day times 5 is 420,000 views not seen. Heinz Puschendorf is looking for 300 volunteers John and Jerry know that.

Yes on W SamTrans

SMDJ Harvesting Ballots article

Heinz Puschendorf 12/4/18 BOS Meeting Recount W

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Filed under #SanMateo, #SanMateoCountyNews, #SMCJUSTICE, Board of Supervisors, Brent Turner, Carole Groom, Charles Stone, Chris Hunter, Dave Canepa, Dave Pine, David Burruto, Don Horsley, electioneering, Felony misappropriation of public money., Hanson Bridgett LLP, John Beiers, Jon Mays, Kevin Mullins, Mark Church, Mark Olbert, Marshall Wilson, Michael G. Stogner, Michelle Durand, Mike Callagy, Organized Crime, RICO, Robert Foucrault, Rosanne Faust, Sabrina Brennan, SAMCEDA, SamTrans, San Mateo County Clerk to Supervisors, San Mateo County Elections Office, San Mateo Daily Journal, Sheriff Carlos G. Bolanos, SMC, SMC Measure W 2018, Tax Payer's Advocate, Thomas Weissmiller, Those Who Matter, Victim's Advocate

Jim Sutton Yes on Measure W attorney objects.

 

jimsutton_bio

Who hired Attorney Jim Sutton? He showed up at 40 Tower Road and objected to a minuscule amount of ballots being audited. He wanted it to be official and go on the record that he objected to this action.

“It’s shocking that they had 4 Supervisors and 12 employees working 8 or 9 hours working on this all because the losing side kind of brow beat them into doing so.”

“Under the law the only way that one side has the right to ask for documents to be re-reviewed is through a recount that they pay for.” That is true, That is where San Mateo County Sheriff Deputy Heinz Puschendorf comes into play. He as a citizen resident and voter in SMC is doing just that. A recount by hand of every single ballot for Measure W.

Heinz Puschendorf BOS meeting 12/4/2018

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Filed under #SanMateo, #SanMateoCountyNews, #SMCJUSTICE, Bill Silverfarb, Board of Supervisors, Carole Groom, Chris Hunter, Dave Canepa, Dave Pine, David Burruto, Don Horsley, Grand Jury, Hanson Bridgett LLP, Heinz Puschendorf, Jim Hartnett, Jim Sutton, John Beiers, Letters to Editors, Mark Church, Mark Simon, Mark Zuckerberg, Michael G. Stogner, Michelle Durand, Mike Callagy, Palo Alto Daily Post, Prosecutorial Misconduct, Robert Foucrault, Rosanne Faust, SAMCEDA, SamTrans, San Mateo County Elections Office, Senator Jerry Hill, Sheriff Carlos G. Bolanos, SMC, SMC Measure W 2018, Tax Payer's Advocate, TBWB, Thomas Weissmiller, Those Who Matter, Victim's Advocate, Whistleblowers, Will Holsinger, Yes on Measure A 2012

Heinz Puschendorf requesting Supervisors pay for the Recount of Measure W.

December 4, 2018 Board of Supervisor Meeting, Heinz Puschendorf informed the Board of Supervisors that he will be requesting the recount of ballots for Measure W which passed by less than 500 votes out of 270,599. He asked the Supervisors to pay for the cost of the recount. He is also asking Mark Church how many ballots were printed? How many ballots were mailed? How many undervotes total? How many ballots were received at the absolute deadline on Friday Nov. 9, 2018?

If you would like to volunteer contact Heinz Puschendorf

heinzp_57@yahoo.com

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Filed under #SanMateo, #SanMateoCountyNews, Board of Supervisors, Carole Groom, Dave Canepa, Dave Pine, electioneering, Felony misappropriation of public money., Hanson Bridgett LLP, Heinz Puschendorf, Jim Hartnett, John Beiers, Kevin Mullins, Mark Olbert, Mark Simon, Michael G. Stogner, Mike Callagy, Rosanne Faust, SAMCEDA, SamTrans, SMC, SMC Measure W 2018, Tax Payer's Advocate, Those Who Matter, Warren Slocum